Submission deadline: Sept 30, 2023

Venue: The Soaltee Hotel, Tahachal, Kathmandu

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Guidelines for Abstract Submission for SPF 2023

  • Only registered delegates are allowed to submit the abstract for paper or poster.
  • The abstract for the paper / poster needs to be structured (background, aims, methods, results and conclusion) and within 250 words
  • The presenting author (or the author who submits the abstract in case of symposia/workshop) will be the contact person for all the correspondence about the presentation.
  • All abstracts are to be submitted in English, Times New Roman font, font size 12
  • Please choose appropriate category related to your presentation. Do not submit the same abstract to multiple categories.
  • The title should be short and concise & must not be written in capital letters.
  • The abstract should not contain broad statements like "The results will be discussed".
  • You may use standard abbreviations, however, mention unusual abbreviations in brackets after the full word, when it appears for the first time.
  • Use numerals to indicate numbers, except at the beginning of a sentence.
  • Last date for submission of Abstracts is the Extended till 22nd sep 2022.
  • All submissions will be acknowledged by email only. So, please provide your current working E mail ID along with Mobile number (The Organizing Committee shall not be responsible if you do not receive any response if you provide wrong email address.)

Scientific Program Information

  • The scientific program will comprise of invited lectures, plenary sessions, symposia, focused workshops, panel discussions, free papers and poster session.
  • All submissions should be done in word document format only, not by pdf format.
  • The abstracts should be sent to
  • Last date for submission of symposia, workshops, free papers and poster abstracts: 30th Sep, 2023.

Instructions for Abstract

  • All Abstracts are to be submitted online.
  • During the on-line submission process, mention the presenting author, the presenting author’s contact information, and the names of all co-authors.
  • Please ensure the e-mail address of the presenting author/ corresponding is accurate, as this will be the sole method of communication regarding acceptance.
  • There is a limit of 250 words for each abstract including Title, Introduction, Methodology, Results, Discussions and Key words. All abstracts must be provided in English. There is also an option on writing non-structured abstract within the given word limit. Abstracts cannot be edited after submission.
  • You will receive an e-mail confirmation of submission.

General Instructions.

  • Registration is mandatory for the presenting authors at the time of presentation in categories of free paper, Workshop & Symposium Presentations, and Poster Presentations.
  • All presentations should be made in MS office.
  • A preview room/ table shall be operational in the conference area. All presentations of respective halls shall be centrally coordinated from this preview room. The Presenter must submit his / her PowerPoint / audio / video in preview room, at least 12 hours before his / her scheduled presentation.
  • The presenter can preview/modify his / her presentation in the preview room well in advance.
  • The specific date and time of the presentation along with the location will be shared with you couple of weeks before the conference and will also be updated on the website. All are kindly requested to visit the website for details of the Scientific Program on regular basis for latest updates.

Free Paper Guidelines

  • Please be present in the allocated hall at least 30 minutes prior to your allocated session.
  • You are requested to have a 8-10 slide PowerPoint presentation.
  • The time allocated for free paper presentation is 10 mins (8 minutes+ 2 minutes discussions)

Tips for PowerPoint

  • Use a reasonable size font (size 20-24) and don’t cram too much information on each slide.
  • Follow the 6×6 or 7×7 rule (lines per slide and words per line)
  • Charts/tables/graphs in your slides should be readable for the audience – or consider putting it on a separate handout for attendees to download & print before the session.
  • Use citations and provide any copyright permissions (see Disclosure / Presentation of Content Guidelines above)
  • Cite all images!
  • Avoid plagiarism.

Poster Presentation Specifications

  • When designing posters, you should aim to make them eye-catching in order to maximize interest.
  • Think about the main colors, layout, fonts and imagery.
  • Some Practical tips:
  • Specific sections (such as the background, methods, results and conclusions) are easy to locate on the poster.
  • Design your posters so that they can be quickly read; avoid large blocks of text and long sentences.
  • Font size should be large enough to be read at a distance - the minimum font size is 18pt for text and 36pt for headings.
  • Supporting images (graphs, tables, illustrations, photographs, etc.) can be very helpful.
  • Avoid information overload. Posters must not exceed a maximum of 5ft (height) and 3 ft (width).
  • All posters must be presented in portrait style.
  • Please note that the peak times for viewing posters will be during lunch and during breaks for refreshments in both the morning and afternoon sessions. Presenters are asked to be available on their poster boards to answer any questions delegates may have during these times.
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